Charter Bus Prices: How to Calculate Your Las Vegas Bus Rental Costs

When searching for the perfect bus rental, pricing is one of the first factors you consider. However, charter bus pricing isn’t always the same. Rates vary depending on numerous circumstances, including the time of year, your trip’s details, the kind of bus, and much more.

While it’s best to speak to an expert, we’ve calculated average prices below to help you get at start on your budget:

*The above pricing is only an estimate and does not reflect the actual cost of your Las Vegas charter bus. Personalized, accurate pricing will be determined by a representative based on the below travel factors. 

**A 5-hour minimum is required to book a bus rental. Long-distance trips being charged by the day may incur additional fees for excess mileage. 

Factors That Determine Your Price

While this pricing chart is a good place to start, it’s important to know that there are several factors that can change these numbers, such as:

• The Season: Charter bus prices change depending on the time of year. Peak season falls between April and June, meaning buses will be in higher demand and cause the price to increase. Pricing and demand can also increase during major events, like Pride and NASCAR Weekend.
• Your Trip’s Distance: Your quote will vary depending on your trip’s distance and duration. Local trips around town or surrounding areas, which require a 5-hour minimum, are typically charged per hour, while long-distance trips outside the Vegas metro area will be charged per day or per mile. The longer your trip, the more expensive your quote will be.
• The Size of Your Group: The number of passengers in your group will determine the kind of bus that best fits you and how many you will need. If your group consists of 30 passengers or less, you can save a few hundred dollars with a minibus, where bigger groups will benefit from a full-sized charter bus that can hold up to 56 passengers.
• Outside Costs: The quote you receive won’t include any outside factors that you will be expected to pay, such as tolls, parking permits, and other travel-related expenses. Additionally, if you’re taking a multi-day trip, you will be responsible for your driver’s hotel room. We recommend booking a room in a hotel with at least a 3-star rating to ensure they are well-rested. While tipping is not required, we recommend thanking your driver for a job well done with a tip of 10%-20% of your original quote. Make sure to research any additional fees and include them in your quote to ensure that you’re within budget.

Now that you understand how charter bus pricing works, you can try to determine your budget. We’ve put together some examples to show you how these factors can alter your rate.

Waking Up In Vegas

Brent and seven of his friends are planning a classic night out in Las Vegas to test their luck. They plan to stay at The Cosmopolitan right on the strip, where they will eat dinner and begin their wild night out around 7 p.m. From there, they plan to hop between the Strip’s most popular casinos until around 1 a.m.                                                                                                                   

To fully indulge and have a good time without the worry of designating a driver, their reservation specialist suggests an 18-passenger minibus, and because they will only be needing transportation for the night, they will be charged an hourly rate.

For six hours of service and a 15% tip, Brent’s minibus rental total to $1,000.05.

The Girls Weekend

Clara and Stephanie want to have the ultimate girls weekend with their group of friends-- and what better place to do that than in Las Vegas. They plan to begin their adventure on Friday night, where they will catch a viewing of the Blue Man Group. Their Saturday will be spent seeing Vegas! The Show and club hopping. They plan to end their weekend eating brunch downtown at Eats.                                                                                                                                 

They decide to rent an 18-passenger minibus for their venture. Because they will be needing the bus for a span of three days, they are charged a daily rate. They will also be expected to cover the driver’s hotel for Friday and Saturday night since their trip spans over several days.

For three days, the driver’s hotel, and a 10% tip, Clara and Stephanie end up paying a total of $3,853.

The School Trip

Rebecca is planning a school trip to Red Rock Canyon for her class of 5th graders. For her, a class of 33 students, and two chaperones, they are recommended a 56-passenger charter bus for the comfort and extra room.

They plan to leave at 9 a.m. and spend the day at the park, leaving by 5 p.m. Because the trip is local and needed for the majority of the day, they will be charged a daily rate. Rebecca receives a quote of $1,500 and plans on tipping 20%, making her total $1,800.

Charter Bus Rentals in Las Vegas

Planning a group trip in Las Vegas and the surrounding areas? Let Las Vegas Charter Bus Company help you! With experience arranging reliable transportation for corporate events, weddings, sports teams, school groups, and more, we’ll make the process easy and stress-free. Just call us any time at 702-780-0886.